Data room is a tool for collaboration that simplifies due diligence and helps in the process of negotiating. It is used to save, share, access and manage sensitive files and documents. It offers a safe and secure environment to collaborate with multiple stakeholders. It supports a variety of formats for documents and integrates cloud solutions to make access simple. It comes with simple, yet powerful features, such as one-click populating documents, role-based Q&A workflows and 30plus advanced data discovery tools to increase productivity and automation.
It lets users search databases for specific text, images or even areas of documents. Users can also redact documents like doc, docx, txt, ppt, jpg and GIF files in bulk, ensuring the privacy of sensitive data. Additionally, it allows users to modify documents with custom watermarks that help in preventing unauthorized distribution as well as protect the integrity of the files. It also supports single sign-on, allowing the platform to work with identity management systems like Okta Ping Identity Azure AD OneLogin.
The user-friendly interface lets users to upload and view documents in a variety of formats including PDF, DocX, DOC, XLS TXT, and more. Users can create labels to categorize and search for files. For security and privacy up to 8 levels of permissions for documents are possible, including fence view and viewing documents that are encrypted. It also allows downloading PDF files and downloading original documents. The tool is also available in over 90 languages, providing global support. Users can get instant email or notifications within the platform when important thresholds or landmarks are reached and allows for proactive management.